Easy management of travel expenses and receipts
Enter your travel data together with your working hours. Simplify complete cost accounting through document entry and automatic calculation of additional catering expenses.
More than 2,000 companies rely on ZEP
Travel expense report with ZEP
With ZEP, you can record travel expenses & receipts centrally and completely without paperwork.
Capture receipts and travel data directly on the go
With the mobile ZEP app, your employees can conveniently scan receipts such as hotel bills or train tickets with their smartphones.
Several individual amounts per document are possible
Breakdown costs precisely and allocate the amount to the corresponding projects and customers — even at different tax rates.
Individual travel expense regulations per project
Define travel expense regulations individually for each project. Speed up your billing process with automatic currency conversion.
Automatic calculation of additional catering expenses
ZEP creates the complete cost statement, including VMA, with individually configurable flat rates for work locations, vehicle types, meals received and more.
Discover the possibilities of ZEP
More than 2,000 companies already rely on ZEP
The time tracking of choice — from startups to large corporations.
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“Ideal employee management support thanks to a 360 degree view of employee availability, daily reports and automated vacation and absence management.”
“Comprehensive solution for recording project and working times. In particular, compliance with legal regulations (minimum rest time, break times, maximum working hours, etc.) can be tracked very well. “
“We have been using ZEP for over 10 years to record working hours (billable, non-billable). This is a great basis for invoicing our customers.”
“ZEP impresses with its intuitive time and project management and offers excellent customer support!”
“Quick project bookings and evaluations. Yet a high degree of flexibility. Good modular design. You can easily adapt the system to your own needs.”
“We use ZEP for precise time recording, vacation management and absenteeism. With ZEP, our employees can also record their working hours while working from home, which enabled us to replace several previously used tools.”
“Ideal employee management support thanks to a 360 degree view of employee availability, daily reports and automated vacation and absence management.”
“Comprehensive solution for recording project and working times. In particular, compliance with legal regulations (minimum rest time, break times, maximum working hours, etc.) can be tracked very well. “
“We have been using ZEP for over 10 years to record working hours (billable, non-billable). This is a great basis for invoicing our customers.”
“ZEP impresses with its intuitive time and project management and offers excellent customer support!”
“Quick project bookings and evaluations. Yet a high degree of flexibility. Good modular design. You can easily adapt the system to your own needs.”
“We use ZEP for precise time recording, vacation management and absenteeism. With ZEP, our employees can also record their working hours while working from home, which enabled us to replace several previously used tools.”
FAQs
Frequently asked questions and answers about ZEP.
How do I record my travel dates and working hours in ZEP?
In ZEP, you can easily record your travel dates and working hours by assigning receipts such as hotel bills, taxi receipts or train tickets to a specific project. The clear recording enables simplified billing of your expenses.
What functions does ZEP document entry offer for external costs such as travel expenses?
Document entry in ZEP for external costs allows documents to be easily assigned to projects and customers. You can enter multiple individual amounts per document with different tax rates, even on the go via our iOS and Android app.
Automatic currency conversion, variance of service date and allocation of documents are also possible.
How do I calculate additional catering expenses (VMA) in ZEP?
ZEP automates the calculation of additional catering expenses (VMA) by defining work locations with corresponding flat rates
Configurable percentage deductions for meals received, the application of the 70/30 rule for catering receipts and the midnight rule for multi-day business trips and shift work are integrated functions.
How can I digitally record and bill travel expenses with ZEP?
Digitizing your travel expenses in ZEP consists of three steps:
Upload receipts and travel data from a smartphone or desktop. Travel expenses are then automatically passed on to customers and reimbursed to employees. Finally, ZEP enables professional project controlling, including standardized exports to accounting.
Can I pass on additional food expenses to my customers?
Yes, in ZEP, the continued billing of additional catering expenses to the customer can be configured for each project. This gives you full control over billing and allows you to pass on costs transparently and efficiently to your customers.
Can I test the travel expense reporting software for companies before I make a final decision?
Yes, the Travel Expense Report module is available for the ZEP Compact and ZEP Professional programs. The price depends on the number of users per month. In our Price calculator You can have your individual monthly contribution clearly displayed.
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ZEP is powerful, easy to use and can adapt to your needs. See for yourself!
