Bookable features
HelloHQ only has three subscription models with different levels of functionality and depth. In contrast, ZEP Professional enables a modular and flexible extension of functions. This enables a high degree of customization to find the ideal solution for you. In addition to the basic functions, additional packages such as an integrated Travel expense report Or ticket creation can be booked. This flexibility avoids costs for unused functions and only pays for what is actually needed.
Time Tracking, Project Time Tracking
HelloHQ is primarily focused on managing projects and the Recording of project times. In addition, pure working time can be recorded using a stopwatch. In contrast, time recording in ZEP Professional is one of the main features and offers a variety of detailed functions compared to HelloHQ. A real-time view of actual working hours and their evaluation is possible, including Time recording terminals Can be stamped and stamped on site. The generated data can be automatically assigned to the respective projects, which enables a detailed comparison of attendance times and project times. Compared to HelloHQ, ZEP Professional therefore offers an extended range of functions in time recording.
Project administration
Projects can be created and managed in both HelloHQ and ZEP Professional. It is possible to create various projects with the corresponding basic data as well as the assigned tasks and sub-projects. Detailed evaluations of started and completed projects are available both in ZEP Professional and in HelloHQ. In addition, work locations and activities for projects can be recorded, as well as the clear allocation of project managers and project staff.
Vacation, Overtime & Absences
In order to always keep track of the available employees, HelloHQ and ZEP Professional offer extensive team calendars in which Vacations and absences Can be registered. ZEP Professional also offers an integrated holiday calendar depending on the federal state and enables the integration of an approval process for vacation applications.
Customer Management
ZEP Professional offers various functions for managing your customers. The internal allocation of customer managers, for example, ensures seamless communication. Customer management is a central aspect of HelloHQ. A contact database, contact histories and a defined lead process ensure good communication with the customer.
Prices & receipts
Both ZEP Professional and HelloHQ offer a wide range of functions for project controlling. In addition to automated income and turnover evaluations, Receipts and external costs Be deposited. The integration of various exchange rates and foreign currencies enables easy international use of both software solutions. In addition to these functions, ZEP Professional also offers the use of internal cost rates with which profitability calculations can be carried out. In addition, individual hourly and daily rates can be selected or a flat rate can be stored for a project. HelloHQ does not offer these functions in this form. Just as few as individually depositable supplements for night shifts, for example, which ZEP Professional includes.
Offers
Both tools make it possible to simplify the preparation and management of offers. Standardised processes for Preparation of offers Based on templates, can be used and make work easier. Offers can be sent directly to the customer. With ZEP Professional, when the offer is accepted, the corresponding project is automatically created in the software and you can start recording time in the project directly.
Invoicing
ZEP Professional and HelloHQ enable automatic Preparation of invoicesWhere the company's own stationery can be used to represent the corporate identity to the outside world. A reminder system is also integrated into both tools. In contrast to HelloHQ, ZEP Professional reminds of billable services and provides an internal approval process to ensure reliable and error-free billing of projects. In addition, detailed documentation and accounting evaluation of incoming payments is possible, which HelloHQ does not offer in this form.
Resource planning
The strategic resource planning Is a crucial step in project planning. Both solutions offer the opportunity to overcome this challenge. Workload can be monitored both graphically and in tabular form and it is possible to compare planned and actual working hours. In addition, employees can be assigned to specific projects as well as to several projects at the same time to ensure a comprehensive overview.
Travel expense report
ZEP Professional makes it easy to manage Travel expense report. Meal costs can be recorded, refunds paid to employees and various tax rates and country-specific regulations can be taken into account. Employees can submit any number of document types, which in turn can be forwarded directly to the customer. HelloHQ does not offer these features.
Tickets, tasks & to-dos
ZEP Professional is particularly attractive for agile-oriented companies, as it offers the opportunity to Project tickets And create sub-projects, book times on them and bill them. In addition, ZEP Professional offers optional customer access, clearly defined status transitions and customizable priorities. In contrast, HelloHQ does not have these functionalities and does not provide a solution to these requirements.
Departments, Branches, Locations
While HelloHQ is reaching its limits with more complex structures and increasing company size, ZEP Professional offers the opportunity to flexibly design and expand complex corporate structures. Additional locations, parent companies or subsidiaries can be integrated into the system. In addition, evaluations can be carried out both after Divisions, branches or locations as well as for internal service billing.
synopsis
HelloHQ is primarily aimed at marketing and advertising agencies, while ZEP Professional offers a flexible set of different functional packages to provide a complete solution for a wide range of industries and company sizes. Both platforms aim to combine various business tasks in a single environment in order to increase the efficiency of their clients' day-to-day operations. Compared to HelloHQ, ZEP Professional offers an extended range of functions, such as the integration of an approval process for vacation or travel expense reporting. In addition, ZEP Professional enables a more flexible adjustment of corporate structures, which makes it a sustainable and long-term solution for expanding companies. In addition, compared to HelloHQ, ZEP Professional is a Less expensive option With an extended range of functions.
