With our digital time clock, you can record your working time completely without annoying paperwork — simply via web or app. Today we'll take you on a journey to your ZEP Clock and explain to you step by step how you can easily do the initial setup. So let's start Zeping!
Digital Time tracking — The Way to Your ZEP Clock
With ZEP Clock, you avoid time-consuming evaluations and always have an eye on the working hours of your employees. If you want to click directly into the tool, you can find the 30-day ZEP trial version — free of charge and without obligation.
The initial setup of ZEP Clock Starts on the start page, of course. The system always requires an administrator. This role is usually taken on by HR managers or managing directors. After you have set yourself up as an admin, you automatically end up on the configuration page in ZEP Clock. Where can you find this page? In the top right corner, there is a button called My Trial Version. You've come to the right place.
In this tutorial We will give you all the information about stamping about the Break regulation Up to the most important evaluation options in the basic version of ZEP Clock.
Maintain an overview — How to manage attendance in ZEP Clock
If you, as an administrator, have permissions for Attendance If your employees want to set a clock in ZEP, follow these steps:
If you want to create exceptions for specific employees:
Flexible time tracking — How to stamp in ZEP Clock
Because of BAG time clock verdict You and your employees must record working hours. Basically, with ZEP Clock, you have 3 options For the Working time tracking.
Option 1 — Track via ZEP terminal 🕒
If you have one of our ZEPs Time tracking terminals When you enter the company, you and your colleagues can easily stamp in using an RFID chip and our terminal automatically transmits the data to ZEP Clock in an https-encrypted format. When you leave, you also stamp yourself out in this way.
Option 2 — Track via app 📱
With the ZEP Clock app for Android and iOS You and your employees always have the time clock in their pocket to take with you. This is particularly practical if you have employees in the field, as this allows them to easily via app Record their times without using the web frontend. Of course, there is still synchronization every minute.
Option 3 — Track via the web 💻
In the ZEP Clock web frontend, you and your employees can easily start and end working hours — even with flexible working time models. The stamp in and out button is at the top right of your ZEP clock, next to the circle with the initials of the logged-in employee.
To determine who can stamp and unstamp via the web:
Now you can individually define who can use time tracking via the web frontend.
Pause Management — This Is How Pause Control Works in ZEP Clock
As an admin, you can check the break rules at Administration > Master data > Working hours > Break regulation Define.
Break regulations Are important for organising the day-to-day work of your employees and meeting legal requirements. You must set these rules manually so that all legal break requirements are met.
In ZEP Clock, you can define which minimum breaks should apply.
By default, the German minimum standard is set:
From 9 Hours of Work: 45 Minute Break
You can also set core working hours for each break regime. When you on Change break rules Click, you can set further options, such as whether minimum breaks should be automatically deducted when the maximum working time is exceeded. Remember that changes to break regulations won't take effect until the next day.
In this tutorial We will explain to you what you need to consider and adjust when arranging breaks.
Working time management — How to use all evaluation options in ZEP Clock
Let us explain working time tracking at ZEP Clock more clearly. With ZEP Clock, you can precisely view the working hours of your employees.
Show stamp times:
Go to My ZEP > Evaluations > Arrives/Goes.
Here you can select the period for which you would like to see the stamp times of your employees.
As an administrator, you can make changes in this view, but note: Your employees' stamps cannot be deleted.
Show effective working time:
Go to My ZEP > Evaluations > Working time evaluation.
Select the time period to see the effective working time for that period.
Evaluate employee time:
Go to Staff > Evaluations.
Here you can evaluate your employees' time for various periods of time, from the employment period to the end of the month. You can also export or import working hours.
This gives you a comprehensive overview of your employees' working hours.
Vacation Management — How to Maximize Your Recovery with ZEP Clock
Now let's move on to the topic of vacation! In ZEP Clock, this is absenteeism management Very easy, so you can see all absences at a glance.
Request absenteeism:
The process is the same for you as an admin and also for your employees.
Manage absenteeism requests:
Specific example: ZEP Clock in Practice
ZEP Clock offers practical support in everyday business life, in particular when tracking time and managing absenteeism. Here is a specific example of how our software Bernd, the administrator of a cleaning company (People & Companies Are Fictitious, but Exemplary for Many Smaller Companies), supported daily.
Bernd starts his working day by stamping himself into ZEP Clock on the PC. While his employees are already on site with customers and are flexibly stamping themselves in and out via the mobile app, Bernd can always track who has already stamped and which customer the employees are with. As an administrator, he has overview and control, even if an employee, such as the trainee, did not properly sign out the previous day. Thanks to ZEP Clock's automatic stamp function, Bernd is regularly notified when corrections are still necessary.
In addition, ZEP Clock helps Bernd to keep track of the working hours of his marginally employed employees. He receives timely information as soon as a certain number of hours has been reached and can therefore efficiently manage overtime. These functions ensure that Bernd stays more relaxed and can transfer possible overtime to the following month without having to worry about meeting working hours.
Conclusion
ZEP Clock offers a comprehensive and user-friendly solution for working time tracking and absenteeism management. Flexible time tracking via terminal, app and web as well as the simple management of break regulations and absences make everyday work much easier.
Thanks to the integrated evaluation and notification functions, you always have an overview and can intervals in good time when necessary. With ZEP Clock, you save time and reduce administrative costs, giving you and your team more space for the essentials.
