Transparency and careful planning are crucial for completing projects reliably, successfully and economically. In addition to Project Planning and Task Management, Project Time Recording plays a central role. Read this article to find out why time recording is so essential in projects and how you can best handle it.
Why is time tracking so important for project management?
An exact Time recording In project management, it is essential to ensure project success. It enables reliable calculation of costs, efficient management of working hours and workload, and the preparation of precise reports. In this way, you can not only complete your projects economically, but also on time, while at the same time getting the right Set priorities.
Optimum resource planning: Easily manage working hours and workload
Die Working time recording In projects, it is crucial to resource planning and to optimally manage employee workload. The precise recording of hours per task and project creates a clear picture of the project's progress and the remaining work. A solid data basis makes it possible to better assess capacities, balance the workload of employees and thus reduce stress, increase efficiency and increase team motivation.
Reliable cost calculation: avoid additional costs
The saying “time is money” is particularly true in complex project management, where precise time planning is essential to use resources efficiently. A continuous Project time recording Helps to always keep an eye on the workload, what reliable controlling and correct Invoicing Is decisive. In this way, you can ensure that agreed time budgets are met and that additional costs are avoided.
Reports: Always have an overview of project success
A clear overview of expenses is not only beneficial during the project, but also beyond. By comparing the work done with the original Project planning Detailed reporting is created, which helps to set the right priorities. A precise estimate of the remaining expenditure enables optimal use of free resources and improves time management, thus avoiding delays and distractions from what is important.
What time should you book for project management?
Effective project management requires precise time recording for various activities in order to optimally manage costs and resources. The following list shows important times that should be recorded for project management:
✅ Phone calls related to projects
✅ Project shopping times
✅ Project related meetings
✅ Training and continuing education
✅ Services
✅
✅ Other project-related activities
By allocating these times to specific cost centers, payers, customers or suppliers, ZEP enables precise project monitoring and billing, which allows cost structures to be managed transparently and efficiently.
This is how you can book time with project time recording software
Modern project time recording software offers companies flexible solutions to efficiently record working hours. You can either use a web-based SaaS solution from the cloud or run the software locally on your own server. With Time recording terminals Or installations on PCs, your employees can record their working hours directly and precisely. Also the use of Time recording apps Is possible, which further increases the flexibility and accessibility of the solution.
Time recording software - This is how ZEP makes project management easier for you!
Modern time recording software such as ZEP is revolutionizing project management by making traditional methods such as time clocks and time sheets superfluous. With ZEP, you can easily and flexibly record your project times online, whether in the office or on the go with the ZEP app. Our web-based solution enables central management of all time recordings and also offers the option of various Additional modules to integrate. Try our tool Free of charge and without obligation for 30 days to see the benefits for your company.
The following functions Make project management easier for you with ZEP - We answer your most important questions:
Not in ZEP last year? Make sure that the
Can you book times on a project? Check whether
Change from 45 to 30 minutes? Just put one
Use the module Invoicing in ZEP Professional and select the “Cancel” option in the billing area Off. How do I set an employee who starts in mid-January to only have 29 days vacation? Use the Overtime, Absenteeism & Vacation module to Vacation entitlement For the selected period of time.How do I enter the payout of my employees' overtime in ZEP? Use the Overtime, Absenteeism & Vacation module and the function “Compensation for Overtime, Holidays: Reconciled Overtime”to properly record overtime payouts. How do I prevent freelancers from being notified when they don't book their time? Insert into ZEP Compact or Professional with the module Freelancers List employee categories and assign specific employees to this category. Then set in the “Employee Information” task So that these employees are not notified if they forget to record time. How do I get notified when the plan figures in a project are exceeded? Set up in ZEP Compact or Professional with the module Planned hours Enter a planning time note in the project. You will then receive via Email A notification when a specific Number of planned hours exceeded wants.
ZEP can make your work easier in many aspects and optimize your project management. Project work is teamwork. And we see ourselves as your competent partner when it comes to providing the right software.
Conclusion
Precise time recording in project management not only enables you to reliably calculate costs and efficient resource planning, but also to create meaningful reports. This allows you to complete projects economically and on time, while balancing the workload of your employees and increasing team motivation. With precise project time recording, you get your Duty of Care as an Employer In every way after. Modern software for project time recording, such as ZEP, makes these processes much easier for you and offers flexible solutions for efficiently managing your project times.
