Digitalization has revolutionized controlling by enabling more efficient processes, cost savings and faster results. In this article, we explore the benefits of digitized controlling methods and the measures that companies can take to make the most of these innovations.
How can digitization help you in controlling? All benefits at a glance
An outstanding advantage of digitized controlling methods is the automation of time-consuming tasks. Because: In 2024, the days of manual data collection will be a thing of the past. In addition, digitization in controlling also offers significant advantages across departments:
Controlling in real time
Efficient processes
More transparency
Valid results
More flexibility
Improved compliance
How can the range of tasks in controlling change as a result of digitization?
Digitalization expands and restructures the range of tasks in controlling. In the future, controllers will increasingly act as strategic consultants by using data insights to make decisions, visualize results better and use predictive analytics for corporate management. They also want to play a key role in managing and adapting business processes and ensuring data integrity and compliance.
Step by step: This is how you can successfully implement digitization in controlling in your company
Even in small steps, digitizing time recording and project controlling can offer you many benefits. To support companies in this transformation process and to minimize potential risks, the proven strategy of taking small steps is a good idea. What does that mean exactly?
Instead of striving for a comprehensive transition to digital solutions all at once, companies are focusing on a phased approach that enables them to effectively manage the transition to digitization. By gradually introducing digital solutions, you can evaluate your existing processes, set clear goals, prioritize, select the right tools, and properly train your employees. This approach promotes acceptance of change, enables you to achieve positive results quickly and creates the basis for successful digitization in time recording and project controlling. So don't miss out on the connection!
It's about these steps:
Evaluation of current processes
Start by evaluating your existing time recording and project controlling processes. Where are there weak points? Are there any bottlenecks that could be improved through digitization? Tip: Set yourself specific — but realistic — goals that you want to achieve with digital transformation. A small example: How do you currently handle approval processes, for example for vacations, in your company? Your employees will probably fill out their vacation requests by hand, pass them on to the HR department and they will manually record the requested times in their current system. The problem: Vacation notes often disappear. The Solution: Use the Automation Options of a Software Solution. Small step, big impact!
Prioritize areas
Which areas in your company would benefit most from digitization? Focus on areas that offer a high ROI (return on investment) and are relatively easy to implement at the same time. This enables you to quickly achieve positive results and encourage employee engagement. This allows your project controllers to keep track of several projects in a shorter period of time, because the demand in meetings for all necessary information is queried directly in the system at the click of a mouse. Subjectivity about the current status of projects is simply replaced by objective overviews and reports.
Choose the right solution
Research digital tools for time recording and project controlling that meet your requirements. Pay attention to user-friendly Interfaces, scalability, and integration options with your existing IT infrastructure. And if you have any questions? Also take into account the customer support and the future development of the software solution.
Training & Supporting Your Employees
The introduction of new digital solutions requires training your employees. Make sure your employees understand all the benefits of the software solution and are able to use the new tools effectively. For this purpose webinars From the provider, a big gain in acceptance and product understanding within your team. Make sure you get ongoing support from the provider to make the transition smooth.
Phased implementation
It is best to introduce the selected solution gradually. For example, start with a pilot project or a small group of employees to test effectiveness. Many providers have a Free trial their software solution for Time recording and project controlling, which you can put through its paces for a certain period of time. After the test phase, you can get feedback from your employees and, if necessary, adjust processes before using the tool for your entire company.
Digital Helpers for Time Recording & Controlling
Digitalization in Controlling is an important step for companies to further expand their productivity and competitiveness. The Strategy of Small Steps offers a proven approach to successfully shape this digital transformation. Take advantage of automation and improved transparency to make well-founded decisions for your project business.
Where and how do you start? With ZEP, you have a comprehensive software solution for time recording and Project time recording At your fingertips to help you digitize and automate your project business. They can their Attendance Record Electronically, Track Projects Digitally, Plan Resources Efficiently and Your Project budgets monitor. What would it be like if you could extract accurate and reliable data from the system at any time so that your to optimize processes? By avoiding manual entries, ZEP allows you to minimize sources of error and guarantee your customers accurate invoicing of all project hours worked — securely and in accordance with all the requirements of the new E-invoicing obligation. With ZEP, important key figures and reports can be generated that provide better insight into the status of projects and provide the basis for a well-founded Project planning and provide decision-making.
Conclusion
Digitalization in Controlling Increases the Efficiency and Competitiveness of Your Company. Automating Tasks enables faster real-time data processing, promotes rapid responses, and increases business agility. More efficient processes and more transparent documentation offer more room for analyses and greater traceability and reliability of results. Digitalization also supports flexible work models and improves compliance by integrating data sources and systems.
The Introduction of Digital Solutions in Controlling requires a step-by-step approach. By evaluating existing processes, prioritizing digitization projects, selecting suitable tools and training employees, you maximize the benefits of digitization. This strategic approach lays the foundation for successful implementation and long-term use of digital technologies in controlling.
