Have you ever wondered how much time you really work each day when breaks are taken into account? With ZEP you can easily answer this question. Our time recording software ensures that breaks are automatically deducted from the working time - so you can record your working hours accurately and without additional effort.
But that's not all: ZEP offers numerous other functions to help you optimise your workflows and increase your productivity. In this article, we'll introduce you to some clever ZEP hacks that you may not yet be aware of and show you how you can utilise the full potential of our powerful software.
Table of contents - What you can expect:
Advantages of automatic break deduction
Challenges of automatic pause detection
Useful ZEP hacks
With automatic break deduction, break times are automatically deducted from the working time without the employee having to record them manually. This is particularly useful if employees forget to clock in for their breaks. In times of Home office and others flexible working time models the automatic break deduction offers a reliable method of recording working times correctly and in compliance with the law.
Yes, the employer may automatically deduct the break time from the working time, as he is legally obliged to determine breaks in advance and to grant them. The Working Hours Act sees No waiver of breaks and the employer must ensure that the breaks are actually taken. Otherwise, they risk the consequences of fines if the Compliance with breaks is not monitored.
In Germany, employees who work between six and nine hours a day must take a rest break of at least 30 minutes. If they work for more than nine hours, a break of at least 45 minutes is mandatory. The law also stipulates that a rest break must be taken after six hours at the latest - even for the most dedicated workaholics.
The automatic deduction of breaks offers numerous advantages for companies and employees. Automation not only reduces the workload, but also ensures compliance with legal requirements. Here is an overview of the most important benefits:
⚙️ Increased efficiency: Less manual intervention leads to faster and simpler time recording.
🎯 High accuracy: Automated calculation according to fixed rules minimises errors.
👥 More transparency: Both employees and employers can keep track of working hours and break times.
✅ Compliance with legal regulations: Reduces risks and ensures that all break regulations are adhered to.
You may encounter some challenges with automatic break recording, especially when integrating it into existing systems and adapting it to different working time models. Technical problems such as misinterpretation of working times or inaccurate recording are also possible. It is also important to ensure that you implement all legal regulations correctly to avoid legal consequences.
Our digital time clock offers you some useful tricks that can make your day-to-day work easier. True to the motto: Small but powerful!, our compact tool for pure time recording comes around the corner with great tricks - which you can of course also use in all other areas of work. ZEP product lines can apply. But: How can you get the ultimate out of ZEP Clock? Quite simply:
Do you want to be sure that your employees' minimum breaks are always correctly observed? Then set up ZEP Clock the automatic break deduction. If an employee forgets to take all or part of their break, ZEP Clock automatically deducts the minimum break from the employee's time account.
With ZEP Clock, your employees' working hours can be viewed from a variety of angles. However, some evaluations are needed on a regular basis. Simply run the evaluation in the background and define who, when, for which period and in which format the report is automatically sent to you or your employees.
You are probably familiar with the situation: an employee forgets to clock out at the end of the working day and you spend ages correcting the incorrect clockings afterwards. Simply set up the "Automatic clock-out of all employees" task and ZEP Clock will clock out all those who have forgotten to do so at a certain time or after a certain time. You and the employee concerned will be informed and the next working day can start smoothly. In our other product lines, you need the module Attendance.
In addition to location detection when stamping with the ZEP Clock App you can record even more precisely what your employees do by creating a list of activities in the app. You decide what the employee is offered to book. The classics here are "Office" and "Home office", but there are also more creative ideas such as "Drive to customer", "Customer A" and "Customer B". The employee must select one of the terms to clock in and you can analyse the time recorded in this way according to the list terms. You can then see exactly how many person days your employee has worked for "Customer A". Get creative!
Do you want to prevent your employees' working time from being recorded before they actually start work? Create "fixed breaks" in the break regulations for the period before the start of work and your employees can punch in, but the recorded working time only starts after the end of the fixed break. For example, if you create a fixed break from 2 - 8 a.m., your employees can clock in and have coffee as early as 7:30 a.m., but the working time is only counted from 8 a.m. onwards.
ZEP is a powerful partner for precise and efficient time recording that goes far beyond basic functionality. Automatic break deduction not only reduces the need for manual intervention, but also ensures compliance with legal regulations. The versatile features such as automatic sign-out, background evaluations and the customisable activity list offer you comprehensive options for optimising your work processes.
With ZEP, you benefit from software that not only increases your administrative efficiency but also the transparency and accuracy of your Time recording improved. This allows you to ensure that your time management runs smoothly and fulfils all legal requirements at the same time.
No, the Working Hours Act does not allow employees to voluntarily waive breaks. The employer is obliged to grant the specified breaks and ensure that employees take them. Even if an employee wishes to waive their break, this legally prescribed break must be observed.
The employer may only deduct the legally prescribed breaks from the working time. For a daily working time of six to nine hours, at least 30 minutes and for more than nine hours at least 45 minutes of breaks are prescribed. These breaks must be deducted automatically if this is set accordingly in the time recording system.
Breaks do not have to be stamped separately if the time recording system automatically takes the break deduction into account. In many systems, the break is deducted automatically if the employer has defined the break times in advance. If manual recording is required, this should be done in accordance with internal guidelines and legal requirements.
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