In times of growing flexibility and increasing digitalization, reliable time recording is becoming increasingly important for companies of all sizes. Recording working hours correctly and in a legally secure manner is not only required by law, but also creates transparency and efficiency in everyday working life. But what does a modern time recording system have to offer in order to meet the requirements? Here are the most important features that should definitely not be missing.
Time recording systems: Who needs them and why are they mandatory now?
Time recording systems record and document the working hours of employees. They are used both for employers to check whether the legally required working hours and breaks are being met, and for employees to track their overtime and correct payslips.
ECJ and BAG ruling: time recording as an obligation
The European Court of Justice (ECJ) ruled in 2019 that working hours must be recorded completely. The Federal Labour Court (BAG) followed suit with Time clock verdict 2022 and obliged employers to use time recording systems in accordance with the Occupational Health and Safety Act.
Requirements for a time recording system:
- Digital or analog recording
- Health compliance
- Data protection compliance
Companies must act now and introduce a legally secure time recording system in order to meet legal requirements.
The most important functions of modern time recording systems
In an increasingly digital working world, an efficient time recording system is essential to correctly record working hours and increase productivity. A modern system not only makes it easier to document working hours, but also offers numerous functions that reduce administrative effort and improve the overview of working hours, overtime and absences.
Easy to use and intuitive user interface 🖥️
A time recording system shouldn't pose a technical challenge. An intuitive user interface makes it easy to use both for HR department as well as for employees. A clear and user-friendly design ensures that all functions are quickly accessible and working hours can be entered easily.
Mobile time recording on the go 📱
Especially for employees in the field or those who work in Home office Work is the mobile time recording essential. An app for smartphones or tablets that enables easy recording of working hours offers flexibility and reduces administrative costs.
Project-related time recording 📊
Many companies are working on several projects in parallel, and it is important to correctly record the time spent depending on the project. Good time recording software offers the option of assigning project times directly to the corresponding projects or tasks, so that a precise evaluation of the hours spent is possible at any time.
Automatic recording of overtime and absences ⏰
The system should be able to automatically determine when there is overtime and whether there is absenteeism. This enables complete documentation and correct accounting of working hours.
Management of absences and vacations 🏖️
A modern time recording system should also manage Vacation and absence days include. This makes shift planning easier and ensures transparency Vacation planning.
Flexible supplement function 🔄
Time recording mistakes can happen from time to time. A good system therefore offers an easy way to add or correct times. However, the process should be clearly regulated.
Reports and analytics 📈
The ability to generate reports and evaluations is an important function of a modern time recording system. These reports should clearly present working hours, overtime, absenteeism and project-related times.
ZEP time recording software: mobile, secure and flexible time recording
One of the leading solutions in the area of time recording software is ZEP. ZEP enables seamless time recording by stamping and stamping via app, browser, or terminal. The software is GDPR-compliant and stores data securely in German data centers. ZEP also offers configurable break regulations and flexible evaluation options.
FAQ
Why is time recording now mandatory for companies?
Since the decisions of the ECJ (2019) and the BAG (2022), employers have had to systematically record the working hours of their employees. This is intended to ensure that statutory working hours and breaks are observed.
What functions should a modern time recording system offer?
Important functions include mobile time recording, project-related time bookings, overtime and absenteeism management, as well as reports and analyses. In addition, the system should be GDPR-compliant and user-friendly.
How does ZEP help companies with legally compliant time recording?
ZEP enables flexible, mobile and GDPR-compliant time recording that meets the requirements of the ECJ and BAG. It also offers functions such as automatic break regulations and project-related evaluations.
