Start on the “green field”
As early as the founding of Tedesio, a requirement profile with a list of criteria for a software solution for time recording was formulated. “As the founder of a pure project company, it was clear to me from the start how important a powerful, user-friendly and flexible tool would be for the success of my new company,” Holger May, founder and managing director of Tedesio GmbH, recalls the initial situation. “Our previous experience with such solutions all comes from large companies and was not applicable to the new company, we started off on the green field, so to speak.”, confirms Hartmut Höche, consultant and project manager, who was also involved in the search for a suitable software application from the start. Through an Internet search, the two IT experts then came across the ZEP software solution from provantis IT Solutions from Ditzingen.
“A powerful tool for time recording increases the 'wellbeing factor' for our employees and is therefore an important aspect when evaluating the employer.”
Holger May
ceo
ZEP stands for time recording for projects. The web-based solution has been on the market since 2000 and offers project-oriented companies a complete solution for the areas of time recording and reporting, travel expenses, project management and controlling, and invoicing. After a corresponding demo phase, Tedesio decided at the end of 2016 to introduce ZEP for all project employees in the company. Holger May remembers: “We looked at several offers available on the market, but then realized that ZEP simply met our originally defined requirement profile best. Hartmut Höche adds: “Even during the demo phase, we were impressed by the good support provided by provantis Support, who provided us with advice and assistance when testing the software. ”
Time recording in the cloud
As an operating model, Tedesio chose the cloud computing model. ZEP can be used both as a cloud service and as an on-premise solution. Holger May explains: “We have very well thought through both operating models in advance. In the end, we opted for the cloud service because it allowed us to immediately use a finished product that met all criteria without additional installation and implementation costs and additional investments. Individual adjustments were nevertheless possible. ” “And when it comes to data protection and data integrity, we were able to see for ourselves that this is also fully guaranteed in cloud computing operations at ZEP.”, explains Hartmut Höche. And so the use of ZEP was ultimately also an aspect of the successful certification of Tedesio GmbH in accordance with ISO 9001/27001.
Mobile computing: mobility and ease of use are a must
To enter their project times, Tedesio employees use ZEP's web-based user interface as well as the solution's mobile apps, which are available for Android and iOS. Hartmut Höche: “As a typical service provider, our employees spend most of their time working on-site at the customer's site. For this reason, reporting must be as simple as possible. Using ZEP's mobile apps, our employees can simply photograph their receipts with their mobile device (mobile phone or tablet/iPad) and thus record them. ” The intuitive user interface is very user-friendly, which is particularly evident when instructing new employees. Since Tedesio has been growing steadily since its inception, these briefings are regularly on the agenda. “A powerful tool for time recording increases the 'wellbeing factor' for our employees and is therefore an important aspect when evaluating the employer,” Holger May is convinced. “On the other hand, the company benefits from the high level of accuracy in recording”.
Document generator facilitates internal and external reporting
A ZEP add-on module, which is also used by Tedesio, is the document generator. This module makes it possible to create almost all statements and evaluations in the forms MS-Word, Open-Office, Star-Office and PDF. The data and times recorded in ZEP are automatically transferred. “On the one hand, we use the ZEP document generator for external monthly reporting to customers. We are thus able to verify the project times completed and submit them to the customer for approval.”, Holger May explains the use of the additional module at Tedesio. “We also use the module for internal evaluation of recorded documents (travel expenses, etc.) and for hourly billing per quarter and employee for the quarterly financial statements. ”
